Operations and Supply Chain Manager is responsible for the effective and successful management of the flow of goods and information through the value chain from materials acquisition & production to final consumption, quality control and safety measures. This position is based at our Santry premises, Dublin. All duties to be completed to the standard of excellence that characterises our Company and always delivering excellence to support growth and business retention.
Maintain an optimal supply chain - Oversee all the Supply Chain activities and processes to ensure on-time delivery of customer and internal orders.
Use Materials Resource Planning (MRP) to monitor current demand and procurement of replenishment orders and forecast future demand.
Optimise inventory levels and minimise levels of obsolete stock and write offs. Ensure stock in all locations is actively managed and accounted for.
Review and make recommendations for improvement in production processes and procedures and drive efficiencies in this area.
Plan and establish production schedules and staffing based on operational and commercial needs - and update regularly.
Implement a performance management and improvement process that leads to a positive and measurable impact internally and with customers.
Coordination of multiple departments to obtain high performance and quality initiatives to ensure alignment and optimal use of resources.
Interact and manage actively with the different suppliers to implement production schedule, track progress, manage resolution of problems and ensure on-time deliveries.
Make recommendations for processes and procedures to support our strategic goals and objectives.
To manage a team who excel in customer service and consistently meet and exceed our customer expectations.
Work closely with the General Manager to set and/or implement policies, procedures and systems and to follow through with implementation.
Ensure compliance with all relevant legislation including health & safety, environmental, quality and employment law.
Ensure all Logistics, Production and Supply Chain related processes are effectively managed to support the current and future needs of the business.
Manage and optimise our ERP and any other Supply Chain Operations systems to drive efficiencies.
Obtain forecasts from Sales and Marketing and generate forecasts to maintain optimal stocking levels in all our stock locations using our MRP model.
Generate Supply Chain weekly and monthly reports in line with our KPIs.
Ensure processes, material and documentation are available on time for production.
Demand planning, forecasting and production scheduling.
To manage all staff reporting into the role, including training, performance, motivation and one to ones.
To ensure our in-house distribution model is fully optimised and sufficiently supported by the use of Third Party Logistic partners.
Responsible for all aspects of fleet management, purchase of vehicles, maintenance, service levels and manage relationships with key vendors.
Review and approve all operational invoices and ensure purchasing procedures are adhered to.
Serve as the primary point of contact when there are customer issues relating to quality of product, customer service, accidents and mis-haps on-site and at customer premises.
The Operations & Supply Chain Manager will be responsible to plan, organise and maintain an optimal product supply chain that delivers quality and cost-effective products on-time throughout the product life cycle. The incumbent will be responsible for the coordination and management of all the activities related to forecasting, customer orders taking, order processing, planning, production management, purchasing, inventory management, shipping and orders tracking. They will be responsible for the optimisation of the supply chain for cost effectiveness, on-time delivery and quality; supply chain process documentation (procedures, logs, forms, etc.); data management and reporting; ERP and other supply chain and operations related systems support.
To ensure company rules, policies and procedures are adhered to at all times by all staff.
To motivate and coach your team members.
To attend management meetings as required.
To maintain quality procedures.
To seek to enhance product knowledge by gaining information from a range of sources and to share this product knowledge with staff.
GENERAL OTHER DUTIES:
Ensure awareness and responsibility for any internal requirements.
Complete all documentation relating to the role in the Company.
Comply with and ensure compliance to Company policies at all times.
Comply with all relevant legislation relevant to your area of work.
Observe a professional manner at all times, representing the ethos and values of the Company.
Develop strong working relationships across all departments within the Company.
Contribute towards the efficient and effective delivery of services.
Carry out all reasonable tasks and requests as assigned by members of the Management team.
Third level qualification in a relevant field is desirable.
Minimum of five years’ senior managerial experience in supply chain, production and logistics management and coordination activities.
Commercially-astute and proven ability to work under pressure and to tight deadlines in a customer centric organisation.
Competence to manage multiple projects and to be effective and results oriented is important.
Ability to work to agreed set of KPI’s and to measure and set performance targets of operations against these.
Excellent knowledge of the Supply Chain Operation processes such as order management, procurement, material management, logistics (shipping and receiving, warehousing, etc.), production, quality control, etc.
Knowledge and experience with ERP systems, databases and Microsoft suite.
Proficiency with management report writing and creation.
Experience in negotiation with and management of international suppliers and supply chains.
Experience in management of processes and procedures to ISO9001:2015, ISO14001:2015 and ISO18001:2007 management systems standards.
Familiarity with Six Sigma or other quality/efficiency systems would be an asset.
Ability to drive change through team work and interact effectively with others, interpersonal and communication skills are essential.
Adaptable and flexible with a positive attitude and disposition.
About Maxol: The Maxol Group is Ireland's leading family-owned oil company. Our business, which was established in Ireland in 1920 by William McMullan, markets a comprehensive range of oil and petroleum products to all sectors of the Irish Market, through our Retail, Lubricants and Fuelcard divisions and continues to grow today under the ownership of the McMullan family.
Diversity: We are proud to be an equal opportunity employer. Creating an inclusive culture where all our people achieve their potential is fundamental to our business.